Privacy notice – Medical Education Event participation
(art. 13 general data protection regulation n. 679/2016)
This notice sets out the basis on which Limacorporate S.p.A, collects and processes Your personal data, in order to manage the registration, booking and participation procedures for on line and in-person events of interest, in compliance with Regulation (EU) 2016/679 and all applicable EU data protection and privacy legislation or regulations (together "Data Protection Legislation").
We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
1. Data Controller
Limacorporate S.p.A., P.I. 01427710304 - 33038 Villanova di San Daniele (UD) - Via Nazionale, 52, tel. 0432.945511 – fax 0432.945512, firstname.lastname@example.org. You can contact these addresses for everything concerning the processing of your personal data;
2. Data Protection Officer (DPO)
LimaCorporate has appointed the Data Protection Officer pursuant to art. 37 of Reg. 2016/679/UE in Villanova di San Daniele (UD) - Via Nazionale, 52 and may be contacted at: email@example.com
3. Purpose of processing
The personal data you provide are aimed exclusively at:
a) Registration and participation in events.
b) Booking of accommodation, services and means of transport related to the above-mentioned events.
c) Sending information relating to events or services, subject to your consent that can be revoked anytime.
d) Usage analysis and training curriculum.
The legal basis for processing a) and b) is the execution of the service (Reg. UE 2016/679 Art. 6.1b), for processing c) is consent (Reg. UE 2016/679 Art. 6.1a), while for processing d) is the controller’s legitimate interest (Reg. UE 2016/679 Art. 6.1f).
4. Type of personal data processed
As a general rule, LimaCorporate will only collect your personal data where necessary for our Services. Depending on your use of our Services, LimaCorporate may thus collect, use and disclose (i.e., process) the following types of personal data: contact information, such as your name, surname, residence address, country of residence, e-mail address, telephone number, company name, identity document, possible specific preferences / requests / needs.
5. Methods of processing
Personal data is processed by LimaCorporate and by duly authorized employee responsible for the correct fulfilment of the purposes indicated above through electronic tools and paper files, as well as by using appropriate security measures to ensure the confidentiality of personal data and to avoid undue access to unauthorized parties. LimaCorporate does not use automated processes, including profiling, to achieve the purposes set out in this statement.
6. Data communication
The data collected may be communicated to external parties duly appointed as Data Processor, where necessary, who carry out activities on behalf of LimaCorporate such as by way of example: Information Technologies suppliers, Travel Agency, Hotels, Transport services. LimaCorporate is a multinational organization, with branches, IT systems and processes that cross borders. The data collected may be shared with other LimaCorporate entities in other jurisdictions, for administrative or accounting purposes where necessary through specific standard contractual clauses to ensure an adequate level of data protection. LimaCorporate will not supply any data to any third party other than those identified above. Personal and sensitive data will not be disseminated in any way but may possibly be transmitted to the Public Authorities that expressly request for disclosure on the basis of administrative or institutional purposes, in compliance with current national and European legislation.
7. Data provision
You are under no statutory or contractual obligation to provide data to LimaCorporate. However, if you do not provide the information, we may not be able to execute the Service.
8. Data retention
LimaCorporate will keep your data for no longer than is necessary for the purposes for which the personal data are processed and, anyway, in compliance with the current legislation and no longer than 12 months and after that the personal data will be deleted from any electronic or paper archives of LimaCorporate, without prejudice to further legal obligations. The data relating to participation in each event is instead kept for a period of 15 years to support your training.
As a person, you have several rights. You can access and obtain a copy of your data on request, require changing incorrect or incomplete data, to delete or stop processing your data, object to the processing of your data, and ask us to transfer your data to another organization.If you would like to exercise any of these rights, or if you have any questions about this notice or our processing of your data more generally, please contact:
the Controller Limacorporate S.p.A. - 33030 Villanova di San Daniele (UD) - Via Nazionale, 52 - Tel. +39.0432.945511 - Fax +39.0432.945512 or sending an email to: firstname.lastname@example.org.
If you believe that the company has not complied with your data protection rights, you can complain to the supervisory authority for data protection, the Garante privacy, Piazza Venezia 11, 00187 – Roma, e-mail: email@example.com or the competent Authority of your Country.
FRM 38-22 rev.1 dated 06/03/2023